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Future Ideas Media Design Web Development Ts and Cs
Terms & Conditions Print E-mail

Contract: The client’s approval for work to commence shall be deemed a contractual agreement between the client and Future Ideas Media Design. Important: Approval for the work to commence and payment of the advance fee indicates that the client accepts the terms and conditions outlined in this document.

Future Ideas Media Design Intellectual Copyright: Future Ideas Media Design holds intellectual copyright of any material, including source code and original images created for the client until payment of the final invoice. At this time we will transfer this intellectual copyright to the client.

Clients Responsibilities with Regard to Copyright: In situations where the client provides images, text, animations, layouts or any other content for their website they are legally responsible for ensuring that this material does not infringe any copyright.

Certain images provided by Future Ideas Media Design may have been purchased under licence from stock image suppliers. These images are generally only licensed for use on a website. The licence may not permit them to be used in publicity material. The website owner is legally responsible for ensuring that this does not happen. If you wish to use any images from the site for other purposes please contact us for clarification.

Registration Charges: All third party costs arising from the registration of a domain name shall be met by the Client. Future Ideas Media Design recommend that clients register their own domain names so that they have full ownership of these but where we have registered a domain name on the client’s behalf we agree to transfer this domain name to the client immediately upon request and without charge.

Search Engine Promotion: If Search Engine Optimisation has been agreed as part of the contract the client must be aware that Future Ideas Media Design is not responsible for ongoing web site promotion. Should the client require the site to be promoted on an ongoing basis a separate contract must be agreed. The order in which websites are ranked in the natural search results is controlled by the search engines. While we can optimise your site initially for this by making it search engine friendly, it is impossible to make any guarantees on ranking position.

Cancellation: Should the client wish to cancel at any point during the process they shall remain liable for the work that has taken place to that point and shall be invoiced accordingly.

Holding page: If subsequent to deployment of a holding page a web site is not then commissioned, a £65 fee is payable for its development.

Important! Failure to Provide Required Website Content: You must ensure that we are not delayed as a result of late delivery of the material and content required to complete your website.

This is why we ask that you provide all the required information in advance. On any occasion where we are delayed because you have not provided this information, we reserve the right to impose a surcharge of 25% of the total cost of the work. Also, if your job involves Search Engine Optimisation, we need the text content for your site in advance so that the SEO can be planned and completed efficiently.

If you agree to provide us with the required information in advance and subsequently fail to do within four weeks of project commencement we reserve the right to close the project and the balance remaining becomes payable immediately. This will not be a problem provided that you do not give us the go ahead to start until you are ready to do so.

Conceptualising: Conceptualising is the process of producing website concepts for clients. Concepts can include site mock ups, graphics and design proposals. This clearly takes a lot of time and for higher cost websites it will be included. For low cost sites (say below £1000) you should be aware that (unless previously agreed) no more than two concepts are possible. You should therefore ensure that you let us have your preferred colour scheme and design requirements beforehand. If you don’t do this we will design the website appropriately. If it is not to your taste we may not be able to rework the website without additional charges. This is why it is often best to show us another website that you like as an example of what you require.

Exclusive Access: During the period of development, where development is hosted on the client's server or other server not directly hosted by Future Ideas Media Design; Future Ideas Media Design requires exclusive access to the web site that is in development. We may agree access to third party developers that we have commissioned to undertake specific tasks; we may agree to the client having access for example to add content to a content management system. Future Ideas Media Design will not be responsible for any issues arising whatsoever under any circumstances, in the event of a third party not specifically sanctioned for involvement by Future Ideas Media Design undertaking work on the development site until the project is signed off and all payments due have been settled.

Travel Time and Travel Expenses: Travelling time to and from customer premises is not generally included in our estimate. Future Ideas Media Design reserves the right to make a charge for travelling time at our current hourly rate. Likewise Future Ideas Media Design reserves the right to charge for travelling expenses based on 45p per mile. (NOTE: There will be no charges for travelling time or expenses incurred during the quotation process, i.e. before you give your approval for work to commence.)

Quotations: The price quoted to the client is for the work specifically agreed on the quotation only. Should the client decide that changes are required after work on the website has commenced there may be a surcharge.

Payment - Advance Fee: An advance fee of 25% of the total cost of the project is required before work can start. Clients should only pay this advance fee if they agree to our terms and conditions. Payment of the advance will be taken as agreement.  

Payment - Refund Policy: After work on a website commences advances are not refundable.

Payment Methods: Unless otherwise agreed, payment is only accepted by cheque in UK Pounds Sterling, or by direct bank transfer. If your cheque is returned by the bank as unpaid for any reason, you will be liable for a "returned cheque" charge of £35.

Payment by Credit Card: Credit card payments are accepted via our Paypal electronic invoicing system. These payments are subject to a 4% surcharge and full payment is required in advance. (Your credit card should offer you purchase protection.)

Payment of Balance: Invoices are issued when clients accept that their website has been completed to their satisfaction. We reserve the right to issue interim invoices for work already carried out, in the event for any reason of a protracted timescale on project, or termination of work prior to completion of the web site project. Payment of any outstanding balance is due immediately on termination of work or on completion of the website. We reserve the right to withhold handover of files and constituent materials and/or to not launch a website until full payment has been received.

Late Payment 1: Any websites previously launched may be removed if payment is not forthcoming. When this occurs an additional minimum charge of £50 will be required to have the site restored.

Late Payment 2: Accounts that have not been settled within 7 days of our final reminder will incur a late payment charge of 10% of the amount outstanding.

Future Support: Your finalised website will be handed over as a fully functioning, completed work. Unless it has been agreed beforehand Future Ideas Media Design is not responsible for future support. Support can be provided upon request for an agreed fee.  Your website is offered as a single contract and no guarantee of the availability of future support from Future Ideas Media Design is offered unless an ongoing support package has been agreed.

Future Site Problems: Problems caused by malicious software, spyware, viruses and website hacking are a fact of life on today’s Internet. It is highly unlikely that these will affect your website, and Future Ideas Media Design will endeavour to protect it from this as much as we can during its creation, but after the website is handed over we cannot be held responsible for problems caused by illegal activity or the actions of others.

Access to Client Hosting Space:
We may require ongoing access to our clients’ hosting space to allow us to support and monitor their websites. This access is via a user ID and password combination, which the client may change after the website is handed over. If the client chooses to change the password we will no longer have access to the website and further support will not be possible. We cannot be held responsible for any changes made to the website by the client or the client’s agents.

Compliance with Ecommerce, Accessibility or Other Regulations: We design websites in accordance with the client’s specifications. It is the client’s responsibility to ensure that the website and its content comply with current online trading laws and regulations.

We cannot accept responsibility for any failure to comply with laws and regulations related to accessibility, selling online or those related to a specific business or trade. We can research this on the client’s behalf upon request, but in any business where complex compliance issues may exist we recommend that the client takes legal advice.

Validity of Quotation: Unless otherwise agreed any quotation provided will be valid for 30 days from the date of receipt.

Should Future Ideas Media Design waive any of these terms on an individual basis, this shall not affect the validity of remaining clauses or commit Future Ideas Media Design to waive the same clause on any other occasion.

By agreeing to these terms and conditions your statutory rights are not affected.

Future Ideas Media Design reserves the right to change or modify any of these terms or conditions at any time without notice. Should clarification of any of the above be required please contact us.

Complaints should in the first instance be submitted in writing to Hugh Swan, proprietor of Future Ideas Media Design. Every effort will be made to resolve complaints as a priority. Should the complainant remain unsatisfied, Future Ideas Media Design will fully cooperate with mediation if such is deemed necessary to achieve resolution.

£25 Reward promotion.

Future Ideas Media Design promises to pay £25 to any party who is identified by themselves, AND by the customer as a referrer of the customer to Future Ideas Media Design, ONLY in the event that the customer takes up a service with a value of £450 or more. A customer, defined for this promotion as a party who takes up a service with a value of £450 or more, may NOT be a self referrer in the context of this promotion and may NOT claim £25.

The payment of £25 is payable to the referrer ONLY on completion of the work undertaken for the referred customer, and AFTER payment for said work has been received by Future Ideas Media Design.

This promotion is ONLY valid when the advertisement for it is visible live on the home page of the Future Ideas Media Design web site. It will not be valid in any circumstance when the promotion is not visible on the live web site but may yet be seen on cached copies of that page. The Date and time of suspension of the promotion will be printed here when applied and this will be the final date and time beyond which the promotion may not be deemed to be available. £25 Reward promotion suspended Monday 11th February 2013 10.00am.

Future Ideas Media Design reserves the right to change any part of this promotion at any time without notice including change to period of offer and termination of the promotion.

These terms and conditions are adapted to purpose from original copy, courtesy of Toucher Web Design UK